This entry-level position is responsible for maintaining accurate records, entering and organizing information, assisting with routine administrative tasks, and supporting department staff with day-to-day operational needs.
BIPOC candidates encouraged to apply.
Position Summary:
The Business Admin Assistant provides essential administrative and data support to help ensure the smooth and efficient operation of the Business and Administrative departments at our homeless family shelter. This entry-level position is responsible for maintaining accurate records, entering and organizing information, assisting with routine administrative tasks, and supporting department staff with day-to-day operational needs.
The ideal candidate is organized, dependable, detail-oriented, comfortable working with confidential information, and committed to supporting an organization that serves families experiencing homelessness.
Key Responsibilities:
Data Entry & Records Management
- Accurately enter, update, and maintain information in databases, spreadsheets, and other organizational systems.
- Review data for accuracy, completeness, consistency, and identify discrepancies for correction.
- Organize and maintain electronic and paper files, records, and documentation.
- Assist with data collection, tracking, and reporting for Business and Administrative activities.
- Maintain organized records of donations, contacts, vendors, expenses, correspondence, and other departmental information as assigned.
- Assist with monthly billing of government contracts.
- Assist with routine data reports, lists, spreadsheets, and other documents.
Business & Admin Support
- Provide support to the Business department to help maintain efficient day-to-day operations.
- Prepare, organize, scan, copy, file, and distribute documents as needed.
- Maintain confidentiality and handle sensitive information appropriately.
- Assist with special projects and tasks as assigned.
- Assist with maintaining donor records and ensuring information is entered accurately and in a timely manner.
- Assist in preparation of quarterly mailings and other event mailings.
- Help with routine research, data gathering, and preparation of reports or lists.
Skills & Qualifications
- High school diploma or equivalent required; additional education or relevant coursework is a plus.
- Previous office, administrative, customer service, volunteer, or data entry experience preferred but not required.
- Strong attention to detail and accuracy.
- Basic proficiency with Microsoft Office, including spreadsheets and word processing.
- Ability to learn and use databases and other computer systems.
- Strong organizational and time-management skills.
- Ability to prioritize tasks, meet deadlines, and work independently while also contributing to a team.
- Professional and respectful communication skills.
- Daytime schedule onsite.
- Ability to maintain confidentiality and exercise good judgment when handling sensitive information.
Reports to: Business Administrator
Hours: Part time; 20 hours per week
Salary: $19-22 per hour
Benefits: Not eligible
FLSA Classification: Non-Exempt
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regularly required to sit, stand, walk, talk, hear, and engage in standard office activities
- Occasionally required to lift or move items up to 25 pounds
- Vision requirements include close vision, distance vision, peripheral vision, depth perception, and focus adjustment
- Ability to use a computer for extended periods.
- Typical office noise level is moderate, with occasional periods of increased noise
Interested applicants can email their resume and cover letter to Rachael Watson at rwatson@interfaithwa.org.
Interfaith is committed to building a safe, welcoming, and equitable environment for all. We celebrate diversity and strive to remove barriers for families in crisis. Our mission is to empower families and communities to break the cycle of homelessness through outreach, housing, and prevention.
Interfaith Family Shelter is an Equal Opportunity Employer. We provide equal opportunity for all persons regardless of race, age, religion, gender, sexual orientation, national origin, disability, or any other protected status.