If you’re interested in any of these positions, please email a resume and cover letter to Jim Dean.
No phone calls accepted.
Only candidates under consideration will be contacted.
Business Administrator
Join our team! You could play an important role at Interfaith Family Shelter.
The Interfaith Family Shelter is a non-profit organization that runs a Shelter for homeless families in Everett, Washington. Our success depends on our people, productivity, and procedures. This position has a social justice component that will allow for critical thinking around how the external systems impact the work that we are doing through the lens of racism and intersections with poverty. Valuing diversity and championing anti-racism policy are core values. As an equal opportunity employer, we highly encourage people of color to apply.
We are seeking a stellar Business Administrator to support these areas. The ideal applicant is a flexible problem solver with superb communication skills and a detail-oriented mindset. Prior experience thriving as a business leader in an office environment is preferred. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.
Title: Business Administrator
Salary: $24.00 to $27.50/hour, 40 hours per week
$1,000 Signing Bonus for successful applicant* ($500 of bonus will be paid at next payday after hire. Additional $500 paid on the first payday after successfully completing 90 days of employment.
Benefits: Medical and Dental benefits offered. Vacation, Sick Leave and Family Medical Leave.
Reports To: Executive Director
Status: Full Time/Non-Exempt
Position Objectives:
- Efficient management of contracts with government and local entities, managing vendor contracts and relations, and facilitating all office functions and services.
- Act as primary liaison between the company, staff, and management, providing information, answering questions, and responding to requests.
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience.
- Ensure general management of the office, overseeing operational efficiency, effective communications, and other areas of strategic and tactical planning.
Daily and Monthly Responsibilities
- You excel at Excel. You consider yourself an advanced user of Microsoft Office, especially Excel, PowerPoint, SharePoint, Word, and Outlook. Working knowledge of QuickBooks earns bonus points.
- Warmly greet visitors to our facility; answer and direct phone calls promptly, fielding solicitors/cold sales calls; and maintain office efficiency arranging necessary repairs
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
- Assist with billing by preparing and sending invoices; maintain donor databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
- Understand QuickBooks and Excel to update spreadsheets used for budgeting, grant management, financial management and general accounting.
- Schedule and track meetings and appointments, and monitor and process personnel timesheets and sick leave/vacation.
Skills and Qualifications
- Extremely proficient in Microsoft Office particularly Excel, with aptitude to learn new software and systems
- Proven business experience
- Superb written and verbal communication skills
- Strong time-management skills and multitasking ability
- Solid interpersonal skills
- High school diploma with specific additional training or equivalent
- Experience creating and managing budgets and expenses
- Knowledge of best finance and operations practices for Non-Profits
Preferred Qualifications
- Previous success in business management
- Comfortable knowledge of QuickBooks
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
- Ability to adapt to changing situations in a calm and professional manner
- College degree
The Interfaith Family Shelter will provide reasonable accommodation to qualified persons with disabilities if requested.
Interfaith Family Shelter is strongly committed to removing barriers and supporting inclusion and diversity in all its forms. We strive to create a safe and open atmosphere for families, staff, board members, community partners and funders. We learn from the diverse individuals we work with and embrace their unique attributes to ensure we fulfill our agency mission and core values. Interfaith Family Shelter is an Equal Opportunity Employer. We seek to provide equal opportunity for all persons without regard to race, age, color, religion, gender, gender expression, marital status, sexual orientation, military status, national origin, or any other characteristic protected under the law.
People of color and members of the LGBTQ community are strongly encouraged to apply. We are dedicated to the goal of building a culturally diverse and pluralistic workforce, committed to working in a multicultural environment and we strongly encourage applications from veterans, and marginalized populations; including people of color, women and those in the LGBTQ community. We encourage those with personal experience with homelessness to apply.
Rapid Rehousing Case Manager
Join our team! You could play an important role at Interfaith Family Shelter.
We empower families, and communities to break the cycle of homelessness through outreach, housing and prevention. Through our programs, we serve families in Snohomish County. To learn more, please visit our website at http://www.interfaithwa.org.
HOURS: Full-Time Monday-Friday 9am to 5pm
SALARY: $19.00 to $21.00 per hour depending on education and experience
REPORTS TO: Rapid Rehousing Program Manager
BENEFITS: Employer supported Medical and Dental Benefits available after 60 days
FLSA CLASSIFICATION: Exempt
OVERVIEW:
Works in the Coordination of Care Rapid Rehousing Program exclusively with homeless families in a housing first program model. This position is responsible for case managing 15 – 20 homeless families using a strength based approach and helping families increase their skills in seven key areas, education, employment, housing, health/wellness, life skills, relationships, and community connectedness. The RRH Case Manager will provide weekly onsite support to ensure families find housing and are compliant with their lease agreements and are able to find/increase employment. Community and landlord collaboration is a key function of this job.
Essential Job Duties:
-
Case Management
- Family driven case planning with an emphasis on self sufficiency
- Weekly contacts with clients to ensure clients are receiving proper support and resource prior to housing and monthly contacts after permanent housing is acquired
- Conduct mobile case management with clients to demonstrate how to access resources and increase employability
- Connection to employment and education resources
- Assist clients in maintaining housing and complying with lease agreements
- Conduct assessment of agency outcomes and goals at entry, during, and at exit for each client
- Assist clients in gaining independent living skills and increase soft skills to build positive relationships with landlords
- Refer to support services in Snohomish County to ensure long term stabilization, eventually ensuring that families are able to sustain housing stability independent of staff support
2. Housing Identification and Management
- Address barriers to independent housing
- Assist clients in locating permanent housing options that fit their needs
- Support clients through the rental application process and navigate barriers to lease agreements
- Educate clients on landlord and tenant
- Knowledgeable on local and federal fair housing laws
- Implement program standards that align with fair housing laws and guidelines
- Work collaboratively with the coordinated entry program and the entire outreach team Landlord Liaison & Outreach
- Create partnerships with Snohomish County landlords
- Outreach to landlords, focusing on the benefits of the Rapid Rehousing program
- Collaborate with other Rapid Rehousing programs in Snohomish County
- Develop strategic partnerships with social service agencies Data Management and Paperwork
- Perform proper collection of data, documentation, and compliance with reporting requirements
- Ensure all data entry requirements are met in Interfaith Family Shelter’s internal database and HMIS
- Comply with HUD defined program standards and expectations
Qualifications include:
- BA degree preferred in a social science or equivalent field, and, one year working directly with at-risk-youth (or) any combination of experience and education that support the needs of the
- Experience in property management or real estate is a plus.
- Strong and effective communication skills; proficient in crisis intervention/de-
- Strong paperwork and data management skills
- Possess a valid Washington State driver’s license, insurance and reliable
- Clear background check through WSP.
- Possess knowledge of homeless culture, individual development, and strength based approach
- Knowledge of community resources, and case management Must have good organizational skills and the ability to communicate with community members, clients, vendors and the public.
- Bilingual English/Spanish a plus
Working conditions:
- Staff may work with challenging clients and must have the ability to de-escalate caregivers, families and youth.
Physical requirements:
- Must have the ability to run up and down indoor and outdoor stairwells in case of emergency.
- Communicate effectively with clients, staff, other programs, vendors and the public, both orally and in writing.
- Hear voice conversations and alarms.
- Possess close vision, far vision, side vision, depth perception, visual ability to read a variety of materials.
- Dexterity of hands and fingers to reach, handle and operate telephone, computer keyboard, record information in appropriate youth files and logs.
The Interfaith Family Shelter will provide reasonable accommodation to qualified persons with disabilities if requested.
The Interfaith Family Shelter is strongly committed to removing barriers and supporting inclusion and diversity in all its forms. We strive to create a safe and open atmosphere for families, individuals, staff, board members, community partners and funders. We learn from the diverse individuals we work with and embrace their unique attributes to ensure we fulfill our agency mission and core values. Interfaith Family Shelter is an Equal Opportunity Employer. We seek to provide equal opportunity for all persons without regard to race, age, color, religion, gender, gender expression, marital status, sexual orientation, military status, national origin, or any other characteristic protected under the law.
People of color and members of the LGBTQ community are strongly encouraged to apply. We are dedicated to the goal of building a culturally diverse and pluralistic workforce, committed to working in a multicultural environment and we strongly encourage applications from veterans, and marginalized populations; including people of color, women and those in the LGBTQ community. We encourage those with personal experience with homelessness to apply.
If you’re interested in this position, please email a resume and cover letter to jdean@interfaithwa.org No phone calls accepted. Only candidates under consideration will be contacted.
The policy and intent of The Interfaith Association of Northwest Washington is to provide equal employment opportunity for all persons regardless of race, color, religion, citizenship, national origin, veteran status, marital status, political affiliation, sexual orientation, gender identity, disability, sex, age, status in regard to public assistance, or any other basis prohibited by local, state or federal law.